Pandapé ATS Help Center

Essential articles

• How to create a vacancy at Pandapé
  This functionality is available for plans:

  ALL PLANS

  Explore our available plans for more information.

  Simplify the creation of vacancies with Pandapé ATS and save time and effort. Use our various options to start creating your offer. In this article, we will guide you step-by-step through the process, making sure you don't miss any important details.

  This article addresses the following topics:

  1. Select the way to create the offer
  2. Description of the offer
  3. Add the requirements
  4. Killer questions

  1. Select the way to create the offer

  To start, from the Principal u Offers you must click on the "Create offer" . Once you are on the creation page, follow these steps:

  1️⃣ Select the method to create the offerFor this purpose, you have the following options:

  • Copy of another offer: You can copy the information entered into an existing vacancy.
    
    
  • Use a bid template: If you prefer to save time, you can select a predefined template created by our team of experts. If you want customized templates tailored to your business, please contact your Customer Success..
    
    
  • Create a new offer from scratch: If you prefer to start from scratch, this option allows you to create a completely customized offer according to your specific needs and requirements.
    
    
  • Create new vacancy with ChatGPT technology: With this option, you will be able to create a vacancy in seconds thanks to ChatGPT's artificial intelligence integration.
    
    

  

  2️⃣ Offer Description: After choosing the option to create the description of your offer. You will be taken to this page where you will have to fill in all the information corresponding to the offer: Basic information, Requirements, questionnaire with screening questions. Below, we detail each section so that you can complete the description of the offer.

  2. Description of the offer

  In the section for creating the offer description, you will find fields and key data to enter the basic offer information, requirements y Killer questions. This will allow you to create an accurate description of the offer and attract the right candidates. Below, we explain each of them in detail:

  Basic information

  • Hide the company name: Your company name will be displayed by default in the offer posting. However, you can check the corresponding box to hide the company name in the offer description.

  • Offer position: Specify the name of the position you are recruiting for. This field is requiredIt helps candidates clearly identify the position you are offering.

  • Number of positions: Indicates how many positions are available for this offer. This allows candidates to know how many opportunities are available.

  • Date of hire: Specifies the expected start date of employment. This helps candidates know when they can start work if selected.

  • Reference: If you have a specific reference number for this offer, you can enter it here for easy tracking and organization.

  • teamwork Indicates the location(s) where the job will be performed. This field is mandatory, as it provides candidates with information about the physical location of the job.

  • Type of contract: Select the type of contract offered, such as full-time, part-time, temporary or freelance.

  • Workday: Specify the hours of work required for this position, such as full-time, part-time or flexible hours.

  • Salary range: If you wish to indicate the salary range for this position, you can specify it here. This field is mandatory, but you have the option to hide it for candidates if you consider it necessary.

  • Location of the offer: Select the country, province and city where the job offer is located.

  

  • Offer Description: In this field, provide a detailed description of the position, including responsibilities and any other relevant details. Be sure to highlight the most attractive aspects of the offer and convey a clear picture of what is expected of the candidate.

  

  In addition to the above fields, we also you have the option of including a banner or a YouTube video. You can also attach relevant files, such as detailed job descriptions or company presentations. You can also mention the benefits offered by the company and use Tags (labels) to help you identify and organize the offer efficiently.

  

  3. Add the requirements

  In this section, you will find the following fields that you should take into account:

  • Offer only for PCD: If this offer is targeted exclusively to people with disabilities, check this box to indicate so. This helps to attract candidates who meet specific inclusion requirements.

  • Age range: If there is a specific age range for this position, you can indicate it here.

  • Genre: You can select if there is any gender preference for this position.

  • Time of experience: Indicates the level of experience required for the position.

  • Level of education: This field is mandatory, select the minimum level of education required for the position.

  • Complementary training: If there are additional training requirements or certifications for the position, you can mention them here.

  • Languages: Indicates the languages required for the position, as well as the level of fluency required.

  • Skills: Introduce the specific technical skills or competencies that are important for this position.

  

  In addition, you will find additional fields where you can check the corresponding boxes to indicate specific requirements, such as driver's license, own vehicle, willingness to travel o to change residence.

  By completing these fields accurately, you will provide candidates with a clear and detailed description of the position, as well as the requirements and skills needed.

  4. Killer questions

  Filter questions are an essential tool for the selection processThey allow you to filter the applicants for your offer in an effective way. With them, you can include a questionnaire consisting of open and closed questions.

  There is no set limit to the number of questions you can include in the questionnaire, however, we recommend that you measure the number of questions to keep the candidate's attention..

  

  To add filter questions, follow these steps:

  1️⃣ Activate the option Include questionnaire with filter questions.

  2️⃣ If you have previously created a template, you can select it; otherwise, start drafting your questions.

  3️⃣ To add questions, click on Include questions.

  4️⃣ Choose the type of question you want to use and follow the steps:

  • Question closed: In the field AskIn the next step, enter your question statement. You will then be able to add the answer options, and if you wish to add more answers, simply click on + Includes another answer. In addition, you can assign a weight to each answer and set a maximum time to answer the question.

  • Open-ended question: In the field AskIf you do not have a time limit, enter the question statement. Optionally, you can assign a maximum time to answer the question.

  5️⃣ Once the question is ready, click on Include.

  

  Note: Please note that once you have created the filter questions, you will not be able to edit them.. However, you have the option to delete them and create new questions from scratch.

  Once you have completed the description of the offer, save the changes and you can proceed to the next step: Publication data. In this section, you will have the option to post the vacancy on various job portals and aggregators. If you would like to learn more about the posting process, we recommend that you consult our article: Post a vacancy.

  Frequently Asked Questions

  If you have created a user and they are unable to log in, it is important to make sure that you have

  To ensure the confidentiality of the vacancy the publication on social networks and on your company page is disabled in vacancies with hidden company name.

  Can I edit the vacancy if it is already published?

  Yes, you can edit the vacancy at any time. Simply go to the corresponding section and make the necessary changes. However, please note that some sections, such as filter questions, cannot be edited once created.

  How many filter questions can I include in my vacancy?

  There is no specific limit to the number of screening questions you can include in your vacancy. However, it is recommended to be measured and select the most relevant and meaningful questions to evaluate candidates.

  If you have any questions, please contact your Customer Success and they will support you to get the maximum performance from Pandapé ATS.

  Thank you!

  The Pandapé ATS Support team
• Post a vacancy
  This functionality is available for plans:

  ALL PLANS

  Explore our available plans for more information.

  Once the description of your offer and added all the basic information and necessary requirements, you will be able to proceed to post your vacancy. In a few minutes, you will be able to advertise it on various job portals and aggregators.This will broaden your reach and reach a larger number of candidates. In addition, you can also share the vacancy on your social networks with just a few clicks.

  This article addresses the following topics:

  • Dates of publication
  • Disclosure data
  • Internal recruitment
  • Frequently Asked Questions

  Dates of publication

  In this section, you will be able to configure the publication dates of your vacancy. You have the option to automatically activate or deactivate the publicationas well as establish the period during which applicants may apply for the job. Simply select the desired dates using the drop-down calendar.

  

  Disclosure data

  In this section, you will find different options to advertise your vacancy and make sure it reaches the right audience. Through the available tabs, you will be able to configure the disclosure on job sites, social networks, email and internal recruitment.

  1. Work sites

  Here you can select the job portals, universities and search engines where you can advertise your vacancy. From your own job portal to popular sites such as Computrabajo, LinkedIn y Google for Jobs .

  

  2. Social networks

  This tab allows you to take advantage of the power of social networks to spread the word about your vacancy. You will be able to post on your 1. Corporate Facebook pageto create customized publications in Facebook, Twitter y LinkedInand thus take advantage of your brand's presence on these platforms to attract interested candidates.

  

  Note: Set up your Facebook corporate page in the Publisher configuration to post your vacancies on it. Get more information in our article: Post your vacancies on the Corporate Facebook Page.

  3. Email Disclosure

  If you wish to share the vacancy with your list of contacts via e-mail, you can copy the link of the offer and send it directly.

  This section also includes you have the option to send an invitation to the offer. Simply add recipients and, if you wish, you can customize the message which will be sent to you together with the offer.

  

  Internal recruitment

  If your vacancy is intended exclusively for internal recruitment, you can activate the option by ticking the box This offer is exclusive to internal recruitment. When you do so, the Internal recruitment.

  From this section, you will be able to share the offer link with internal employees, send them personalized invitations by mail and promote growth opportunities within your organization.

  

  Once you have configured all the fields to post the vacancy, save the changes and continue to the next step: Selection process. In this section you will be able to define steps and automated actions that will help you select the best candidates using the intelligence from Smart Recruiting of Pandapé ATS. See our article: Configure the selection process for more information.

  Frequently Asked Questions

  How can I get the vacancy link?

  If you need the link of your vacancy to add it to a newsletter or to send it by mail, you can easily get it from the tab Disclosure by mail. From there, you can copy the vacancy link and use it in your communications.

  Can I promote the vacancy exclusively for internal recruitment?

  Yes, if you have a vacancy exclusively for internal hiring, you can activate the option of Internal recruitment. This will allow you to share the offer link with internal employees, send them personalized email invitations and promote growth opportunities within the organization.

  Can I schedule vacancy posting dates?

  Yes, Pandapé ATS allows you to schedule the publication dates of your vacancy. You can automatically enable or disable posting on certain dates and set the period during which candidates can apply for the job. This gives you control over the availability of the vacancy.

  If you have any questions, please contact your Customer Success and they will help you get the most out of Pandapé ATS.Pandapé ATS.

  
  Thank you!
  
  

  The Pandapé ATS Support team
• Configure the selection process
  This functionality is available for plans:

  ALL PLANS

  Explore our available plans for more information.

  Once you have created the description of your offer and configured the necessary details for post your vacancyit is time to define the selection process. This section will allow you to configure and automate the stages of the process to quickly find the right candidate for the position.

  This article addresses the following topics:

  • Add process managers
  • Configures stages of the process
  • Adjusts the suitability of candidates
  • Defines the dissemination calendar

  1. Add process managers

  In the first tab of the Selection processYou will be able to add members of your team who will help you manage the vacancy and the candidates.

  To add managers to a new offer, follow these steps:

  1️⃣ In the creation of the offer, go to the step Selection process.
  2️⃣ Go to the tab Process managers. (By default, your user will be selected as the manager).
  3️⃣ Type your partner's name in the search engine, select it from the drop-down menu and click on Include to add it as an offer manager.

  

  For more details, see our article Add process managers to your offers.

  2. Configure stages of the process

  In the second tab of the Selection processYou will be able to configure up to 9 different stages for the selection process of your offer. You can include Shares y Automatic Movements to facilitate the flow of candidates through the process.

  Add a new stage:

  1️⃣ Click on the button Include new stage.

  2️⃣ Assign a descriptive name to the stage and confirm the creation by clicking on OK.

  

  Include an automatic action:

  1️⃣ Select the stage in which you want to configure the action.

  2️⃣ Choose the type of action you wish to include and make the necessary settings.

  3️⃣ Click on Include automatic action to save the changes.

  

  Include an automatic movement:

  1️⃣ Click on the button Include automatic movement at the bottom of the stage.

  2️⃣ Define the conditions of the movement and save the changes by clicking on Create movement automatic.

  

  3. Adjusts the suitability of candidates

  In the third tab of the Selection processWith this function, you can adjust the suitability of candidates to ensure a fair selection of the most suitable applicants for your vacancies. This function evaluates a wide range of criteria based on the data entered.

  

  Learn more about this functionality in our article Suitability of candidates.

  4. Define the dissemination calendar

  In the fourth tab of the Selection processsection, you will find the Disclosure calendar. Here you will be able to provide the candidate with detailed information about the stages and steps of the selection process.

  

  Once you have set up the disclosure calendar, it will be displayed as follows in your offer:

  

  Pandapé Tips
  Define clear stages: Set up specific stages that reflect the different phases of the selection process, such as "CV Review", "Initial interview" y "Technical evaluation". This will help you maintain an organized and structured flow in your candidate search.

  Use automatic actions: Take advantage of automatic actions to speed up the selection process. You can set up actions such as sending confirmation emails or moving candidates automatically to the next stage. This will save you time and ensure that no important steps are missed.

  If you have any questions, please contact your Customer Success and they will help you get the most out of Pandapé ATS.Pandapé ATS.

  
  Thank you!
  
  

  The Pandapé ATS Support team